Tom Lorenz will give a joint oral presentation with Dirk Fey from the LWL Media Archive and the topic is going to be "A New Collection Management System for Audiovisual Media: LWL Case Study".

Following is a short introduction into the presentation:

In order to streamline workflows in the film/video/audio archiving process the film and sound archive of the Westphalian Media Center in Germany (LWL) defined a new collection management system. It includes a highly scalable workflow solution to create a format-independent, modular and scalable tool chain for archiving, research and media management. Cube-Tec was entrusted with the realization of this media archiving system.

The system supports the inventory of deliveries, the registration of storage locations, the cataloguing of existing physical media, the tools for curation and editing, the media digitisation and the quality control of the various work steps. The extended use of barcode/QR codes minimises vulnerability to human error and fixity hash codes are used to minimise susceptibility to machine transfer errors. The structuring of data models to conform to accepted cataloguing standards and the content migration of the large legacy database including advanced data inconsistency detection and information/metadata enrichment and recovery were challenging tasks. The design of the additional online catalogue search engine and the precautionary actions to maintain high security standards will be explained.

There are different levels of lessons learned that can be shared with the archiving community in this joint presentation. The talk will be given by Dirk Fey, Information Specialist at the LWL Media Archive, who will describe the task from the user’s perspective, and Tom Lorenz, who will explain the technical structure of the deployed solution.

The presentation will be held between 10:30AM and 11:25AM.